Employment Opportunities

Maryvale Preparatory School is seeking a dynamic Director of Development with a minimum of seven years of experience in a fundraising management role. The successful candidate will be a committed professional who is a strategic thinker, team player and possesses:

Maryvale Preparatory School, a Catholic college preparatory school for young women in grades 6-12, is seeking substitute teachers for the 2019-2020 school year. Experience teaching Spanish is a plus.

The ideal candidate will possess:

• A bachelor’s degree.
• Experience in an independent school setting preferred.
• Strong interpersonal, communication, and technology skills.
• Strong organizational and problem-solving skills.
• Willingness to work collaboratively with administration, faculty, and parents.
• Eagerness to embrace the mission and values of Maryvale and our connection to the Sisters of Notre Dame de Namur.
• A commitment to equity and inclusion and have experience working with a diverse student population.
• Commitment to single sex education for young women.
• Genuine enthusiasm, personal warmth and high energy level.

Additional Requirements:

• Subject to a criminal background check prior to employment.
• Subject to a Child Protection Services screening prior to employment.
• Subject to a MSDE Employment History Review screening for Child Sexual Abuse and Sexual Misconduct.

Please send résumé and cover letter to Debbie Shaw, 11300 Falls Road, Lutherville, MD 21093 or email to shawd@maryvale.com.

Maryvale Preparatory School, a Catholic college preparatory school for young women in grades 6-12, seeks a School Store Manager/Administrative Assistant to the CFO. This position is available immediately and is a full-time, 12-month position, working M-F, 7:30 a.m. – 4 p.m., with occasional weekend and additional hours required for events. This is an exempt position. Rate of pay is commensurate with qualifications and experience. Benefits include Medical, Dental, Vision, 403(b), and life insurance. This position will have dual-responsibility, reporting to both the Accounting Manager (School Store Manager @ 0.60 FTE) and the Assistant Head of School for Business Operations/CFO (Administrative Assistant to CFT @ 0.40 FTE).

Essential Job Responsibilities:

School Store Manager: 0.60 FTE

• Works independently and handles all aspects of the daily operation of the school store.
• Manage store with retail savvy marketing expertise.
• Maintain inventory for school store sales and manages inventory accounting module.
• Manage appropriate levels of stock and purchases while staying on budget.
• Completes physical inventory twice per year and enters adjustments in the accounting system.
• Meet with vendors to evaluate potential products, discuss/negotiate product costs.
• Completes daily sales report, closes register and credit card machine. Reconciles all income to reports and accounting system.
• Tracks sales and generates accounting entries. Runs accounting reports and reviews reports.
• Evaluates each sales item’s source-to-sale timelines to determine product lines to retain.
• Prices items for a profitable operational return.
• Coordinates volunteers to work in school store.
• Prepares monthly statements through the AR system and handle past due accounts. Reviews A/R report monthly.
• Manage all controllable costs to keep operations profitable.
• Prepares bank deposits for school store and records the payments in the accounting system.
• Processes credit card transaction through school store machine, on computer and iPad.
• Other duties as assigned by the Accounting Manager and the Assistant Head of School for Business Operations/CFO.

Administrative Assistant to the CFO: 0.40 FTE

• Provide high-level administrative support to the CFO, including but not limited to: schedule appointments and manage CFO’s calendar; coordinate meetings, draft and execute correspondence; research and prepare various reports as requested; maintain files, records and other documentation.
• Assist in the resolution of complex, highly sensitive and confidential financial matters.
• Manage Board committee portals for four committees (Finance, Facilities, Audit & Compliance and Investment); distribute all materials, as needed, to Trustees for these committees. Ensure set-up of the rooms for committee meetings. Assist in preparing and/or organizing Committee Chair reports for the Board of Trustee meetings.
• Work closely with the CFO, Committee Chairs and Executive Assistant to the President to coordinate documents and reports needed for the Board of Trustees’ portal.
• Assist with the completion of annual surveys for member organizations, including compilation and input of confidential data and analysis.
• Assist with vendor contract management, including creating and maintaining a database of all contracts and certificates of insurance; assist with the preparation, review and receipt of contract addendums and verify vendor compliance with appropriate insurance coverage. Proactively notify the CFO of expiring contracts.
• Assist with the annual general liability insurance renewal by researching information, obtaining reports and answering questionnaires and working with numerous school constituents to accurately and timely provide the information to the CFO.
• Assist with ad hoc projects and initiatives as directed by the CFO.
• Order office supplies for the Business Office.
• Interact with a large network of administrators, individuals, institutions, businesses, etc., and work collegially with other departments within the school.
• Other duties as assigned by the CFO.

Job Specifications

Required Education, Skills & Experience:

• Understanding of the Independent Catholic girls’ school market preferred.
• Experience in retail sales required.
• Experience in sales management preferred.
• Knowledge of basic accounting principles and general business policies and procedures.
• Experience with Point of Sale (POS) systems; experience with Countersales preferred.
• Excellent interpersonal and communication (oral and written) skills; ability to maintain poise under pressure. Ability to interact with Maryvale families in a professional manner.
• Ability to handle sensitive and confidential matters with discretion and tact.
• Demonstrated proactive, self-starter who takes initiative and acts with a sense of urgency to get things done; strong organizational skills and ability to manage competing priorities.
• Ability to work independently and with a team in a fast-paced and high-volume environment.
• Strong analytical and problem-solving skills; documentation skills, research and resolution skills, data-analysis and multi-tasking skills.
• High attention to detail; produces high quality, accurate work on a timely basis.
• Experience with an accounting system preferred, Adagio accounting system preferred
• Proficient user of Excel, Word and Outlook.
• Ability to design, lead and implement change to improve effectiveness and efficiency.
• Ability to follow standard filing procedures.
• Ability to read, comprehend and communicate information.
• Ability to communicate effectively, utilizing interpersonal skills to maintain effective relationships with other department staff, faculty, students and the public.
• Ability to express ideas in an organized, articulate and concise manner.
• Bachelor’s degree in business, finance, management or related field preferred.

Physical Requirements:

Additional Requirements:

• Ability to, for special events, meet a flexible work schedule, including occasional evenings and weekends.
• Subject to a criminal background check and the MD House Bill 486 Child Abuse and Child Sexual Misconduct screening prior to employment as well as a Child Protective Services screening.

NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and physical demands that may be required.

How to Apply/Contact:

Please send your resume with letter of interest, including three professional references and salary requirements online/by email to employment@maryvale.com. No calls please. Review of applications will begin immediately and will continue until the position is filled.

Maryvale Preparatory School is seeking a Head JV Girls Lacrosse coach for the 2020 spring season. Qualified candidates should have coaching experience or substantial playing experience. Candidates should possess excellent organization and communication skills.

The Head JV Coach is responsible for planning and attending practices and games and communicating with parents and students. Driving of the school mini-bus may be required.

The coach should be passionate about developing young athletes for the varsity program and imparting leadership skills. The coach should represent the school in a manner that portrays the mission of the school and embodies Maryvale’s core values including but not limited to inclusivity, respect and dignity.

The lacrosse season begins in late February and concludes early May. Practice and game times vary, but are typically from 3:30 p.m. to 5:30 p.m. with 2-3 games per week.

This is a paid, seasonal part-time position with no benefits. The position reports directly to the Director of Athletics.

Candidates will be subject to a criminal background check, a Child Protection Services screening and a MSDE Employment History Review screening for Child Sexual Abuse and Sexual Misconduct prior to employment, as well as a driving record screening.

Interested applicants should send a resume and 2-3 professional references to Terri Moeser, Director of Athletics, at moesert@maryvale.com and Cc Kim Dubansky, Head Varsity Lacrosse Coach, at dubanskyk@maryvale.com.

Maryvale Preparatory School is looking for an Assistant Varsity Girl’s Lacrosse Coach for the 2020 spring season. Qualified candidates will have college playing experience or experience coaching in an advanced high school program, college team preferred. Driving of the school mini-bus may be required.

Candidates should possess excellent organization and communication skills. The candidate should understand the strengths and needs of each player as well as the team. The individual must have a love for coaching and developing high school lacrosse players.

The lacrosse season begins in late February and concludes early May. Practice and game times vary, but are typically from 3:30 p.m. to 5:30 p.m. with 2-3 games per week.

Duties/expectations include, but are not limited to:

• Attend mid-late afternoon practices and some weekends from mid-February through mid-May.
• Assist the Head Coach with practice and game planning.
• Assist the Head Coach in development of practice plans, game plans and team management.
• Represent the school in a manner that portrays the mission of the school and embodies Maryvale’s core values including but not limited to inclusivity, respect and dignity.
• Create and sustain positive and productive relationships with students, staff and parents.

This is a paid, seasonal part time position with no benefits. The position reports directly to the Director of Athletics.

Candidates will be subject to a criminal background check, a Child Protection Services screening and a MSDE Employment History Review screening for Child Sexual Abuse and Sexual Misconduct prior to employment, as well as a driving record screening.

Interested applicants should send a resume and 2-3 professional references to Terri Moeser, Director of Athletics, at moesert@maryvale.com and Cc Kim Dubansky, Head Varsity Lacrosse Coach, at dubanskyk@maryvale.com.

Maryvale Preparatory School seeks a Head JV Girls Basketball coach for the 2019-2020 winter season. Qualified candidates should have coaching experience or substantial playing experience. Candidates should possess excellent organization and communication skills.

The Head JV Coach is responsible for planning and attending practices and games and communicating with parents and students. Driving of the school mini-bus may be required.

The coach should be passionate about developing young athletes for the varsity program and imparting leadership skills. The coach should represent the school in a manner that portrays the mission of the school and embodies Maryvale’s core values including but not limited to inclusivity, respect and dignity.

The basketball season begins in early November and concludes early February. Practice and game times vary but are typically 4-6 p.m. with 2-3 games per week.

This is a paid, seasonal part time position with no benefits. The position reports directly to the Director of Athletics. Candidates will be subject to a criminal background check, a Child Protection Services screening and a MSDE Employment History Review screening for Child Sexual Abuse and Sexual Misconduct prior to employment, as well as a driving record screening.

Interested applicants should send a resume and 2-3 professional references to Terri Moeser, Director of Athletics, at moesert@maryvale.com.