Maryvale Preparatory School is seeking an Events Coordinator. This is a full-time, 12-month exempt position. The ideal candidate has experience in event coordination, is detail oriented, proactive, and experienced in event planning within an educational setting. They must possess strong communication and relationship building skills. This position reports directly to the Director of Institutional Advancement and although many events focus on advancement efforts, this position will support all departments in the planning, execution, and management of important internal events.
Responsibilities include:
- Work with members of the following departments to direct and ensure the success of signature school events: Advancement, Administration, Academics, Athletics and Facilities.
- Plan, organize, and execute a variety of school wide events, including conferences, workshops, lectures, and student recognition ceremonies. Responsibilities include coordinating logistics, managing communication with faculty and departments, ensuring compliance with institutional policies, and supporting the smooth execution of events.
- Some internal events include but are not limited to the following: Leadership Donor Reception, Grandparents’ Day, Christmas Shops at Maryvale, Bull and Oyster Roast, Reunion Weekend festivities, Sports Banquet, Gym Meet, Graduation, Basketball Classic, Golf Tournament, Back to School night, awards nights, employee gatherings and events, and hospitality for Board of Trustees.
- Coordinate with Facilities for set up and tear down of all events spaces and assist when necessary.
- Create online event platforms using One Cause.
- Track event attendance and outcomes through Raiser’s Edge.
- Work with the Advancement team on special projects as assigned.
- Other duties and projects as assigned
- Seek out opportunities for professional growth and ways to contribute to the school as a whole.
The ideal candidate will possess:
- Bachelor’s Degree preferred
- Two or more years of relevant workplace experience and/or event planning experience
- Knowledge of advancement principles and practices helpful
- Knowledge of One Cause and Raiser’s Edge helpful
- Strong communication skills
- Ability to work independently and creatively within defined scope of authority
- Ability to exercise sound judgment, tact and diplomacy
- Organized, accurate and detail-oriented
- Ability and willingness to work as a member of a team in a variety of roles, sometimes outside of his/her job responsibilities
- Ability to maintain confidential information
- Positive, energetic, driven, and goal-oriented personality
- Ability to assist with set up and tear down of event spaces when needed.
- Ability to shift work hours to work evenings and weekends as needed on occasion.
Additional Requirements:
- Subject to a criminal background check prior to employment
- Subject to a Child Protection Services screening prior to employment
- Subject to a MSDE Employment History Review screening for Child Sexual Abuse and Sexual Misconduct
Maryvale is an equal opportunity employer and is committed to building a diverse community that represents a variety of experiences, skills, and perspectives.
Salary is commensurate with experience and degree earned and ranges from $60,000 to $65,000 annually. This position is eligible for benefits including personal and sick leave benefits. All eligible Maryvale employees have access to a comprehensive benefits package, including health, dental, vision, employee assistance program, wellness initiatives and incentives, a 403b matching program, life insurance, school lunch benefit and other ancillary benefits.
Please send résumé and cover letter to Human Resources, 11300 Falls Road, Lutherville, MD 21093 or email to employment@maryvale.com.
